Effective Date: April 1, 2026 Company: Digital Business Cards Direct (A IT WebSmith Inc Company) Website: www.dbcdirect.com
At Digital Business Cards Direct (“we”, “us”, or “our”), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our Client Portal, or purchase our digital business card services (the “Service”).
Please read this Privacy Policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.
1. Information We Collect
We may collect information about you in a variety of ways. The information we may collect includes:
A. Personal Data You Provide
When you order a digital business card, create an account, or contact customer support, we collect personal information that you voluntarily provide to us, including:
- Contact Information: First name, last name, email address, and phone/text numbers.
- Professional Details: Business name, job title, tagline/statement, and website URLs.
- Media & Content: Profile pictures, company logos, social media handles, and 8-second video scripts (for Video Pro users).
- Payment Information: Financial data necessary to process your transaction (processed securely by our third-party payment gateways; we do not store full credit card numbers on our servers).
B. AI Generation Data
If you select a tier that utilizes AI Headshot Generation or AI Video Headers, the photos, text prompts, or scripts you upload are processed by our artificial intelligence tools solely for the purpose of generating your requested digital assets.
C. Automatically Collected Data
When you visit our website or interact with a digital business card, our servers automatically collect certain information, such as:
- Device Information: IP address, browser type, operating system, and device identifiers.
- Usage Data: Pages viewed, links clicked, the time and date of your visit, and the number of times a digital business card is scanned or saved.
2. How We Use Your Information
Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. We use the information we collect to:
- Create and Host Your Card: Build, customize, and securely host your interactive professional hub.
- Process Transactions: Fulfill and manage purchases, orders, and payments.
- Provide Customer Support: Respond to inquiries, troubleshoot issues, and process updates via the Client Portal.
- Deliver AI Services: Generate tailored professional headshots and video headers based on your inputs.
- Improve Our Services: Analyze usage data and analytics to enhance our website functionality and offer “Advanced Analytics” to our Custom enterprise clients.
- Communicate: Send you emails regarding your order status, account updates, and unique URLs/QR codes.
3. How We Share Your Information
We do not sell, rent, or trade your personal data to third parties. We may share your information in the following situations:
- Public Display: The core function of our Service is to share your professional information. The data you explicitly provide for your digital business card (name, bio, phone, email, links, photos) will be publicly accessible to anyone who scans your QR code or visits your unique URL.
- Service Providers: We may share your information with third-party vendors that perform services for us or on our behalf, such as payment processing, data analysis, email delivery, hosting services, and AI processing infrastructure.
- Legal Obligations: We may disclose your information if required by law or in response to valid requests by public authorities (e.g., a court or a government agency).
- Business Transfers: If we or IT WebSmith Inc undergoes a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the successor entity.
4. Data Security
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal data you provide, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.
5. Data Retention
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy. Your digital business card data will be retained for the duration of your active subscription. If you choose not to renew, or if you request account deletion, we will securely delete or anonymize your data in accordance with our data retention policies.
6. Your Privacy Rights
Depending on your location (such as California under the CCPA or the European Economic Area under the GDPR), you may have specific rights regarding your personal information:
- Access: You can request copies of your personal data.
- Correction: You have the right to request that we correct any information you believe is inaccurate. (You can also do this directly via our Client Portal).
- Deletion: You can request that we erase your personal data, under certain conditions.
- Opt-Out: You may opt out of receiving promotional communications from us at any time.
To exercise any of these rights, please contact us using the information provided below.
7. Third-Party Websites
Your digital business card may contain links to your social media accounts, personal websites, or other third-party platforms. Once you or your contacts leave our Service via these links, any information provided to these third parties is not covered by this Privacy Policy. We encourage you to review the privacy policies of any third-party sites you link to.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will alert you about any changes by updating the “Effective Date” at the top of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates.
9. Contact Us
If you have questions or comments about this Privacy Policy, please contact us at:
Digital Business Cards Direct Phone: 707.412.8314 Email: [email protected]